Short answer
A warning letter should be factual, consistent, and focused on job-related expectations.
Employee Warning Letter Wording Guide
Draft employee warning letters with professional wording and fewer retaliation-risk signals.
Why wording matters
Warning letters often become evidence, so emotionally loaded or protected-status wording can create risk.
Bad example
Your medical issues are causing too many disruptions, so this is a final warning.
Safer rewrite
This warning addresses the documented performance expectations and will be handled separately from any applicable leave or accommodation process.
ADA · FMLA · EEOC Aligned Guidance
Check your wording before you send it
Try an example:
Privacy note: Analyses may be saved for history and review. We do not use your text to train public AI models.
Please remove names, specific medical details, and sensitive personal identifiers before submitting.