Short answer
Good documentation records facts, dates, expectations, prior coaching, and next steps.
Employee Documentation Examples for HR Records
Create employee documentation that is factual, objective, and easier to defend.
Why wording matters
Poor documentation can make a valid concern look inconsistent, personal, or retaliatory.
Bad example
The employee is unreliable and always has excuses.
Safer rewrite
The record should describe the dates, expectations, observed gaps, and any follow-up steps discussed.
ADA · FMLA · EEOC Aligned Guidance
Check your wording before you send it
Try an example:
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