Short answer
Use neutral language that invites process, documentation, and HR coordination rather than pressure or skepticism.
Reasonable Accommodation Conversation Examples for Managers
See safer ADA accommodation conversation examples for managers and analyze your own wording before sending it.
Why wording matters
A dismissive or rushed tone can make a routine accommodation conversation sound hostile or non-compliant.
Bad example
We cannot keep making exceptions, so let me know if you can really do this job.
Safer rewrite
Let's discuss the job requirements, any support that may be needed, and the appropriate accommodation process with HR.
ADA · FMLA · EEOC Aligned Guidance
Check your wording before you send it
Try an example:
Privacy note: Analyses may be saved for history and review. We do not use your text to train public AI models.
Please remove names, specific medical details, and sensitive personal identifiers before submitting.